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Business Support Officer

Location
Theale, Berkshire
Job Type
Permanent
Posted
25 Nov 2022

Reporting to the Head of HR you will be part of a small team supporting the CEO and other directors as well as supporting the smooth running of the busy office. Our client offers a friendly work environment with teams who are engaged and keen to do a good job. We are seeking a strong team player who enjoys adding value.

The role:

  • Provide support for the CEO and the other directors including
  • Set up and facilitate meeting arrangements as required.
  • Book travel and hotels.
  • Diary Management.
  • Organising Teams calls.
  • Assist Office Manager with the following:
    • Issuing of security cards for staff and visitors and door entry fobs for staff.
    • Liaising with the Landlord for building maintenance.
    • Manage on site car parking requirements for staff and visitors.
    • Test fire call points weekly, in accordance with Fire Safety.
    • Management of meeting room bookings.
    • Organising Company events.
    • Arranging meetings, e.g. All Staff and management team.
    • Raising purchase orders with Procurement Department.
    • Keep Gift & Hospitality log up to date.
    • Support training requirements in Theale Head Office, including ordering lunches and booking rooms.
    • Assisting PMO with ongoing and new projects.
    • Creating mail merges.
    • Creation of spreadsheets and documents.
    • Formatting of documents to Company standards using templates.
  • Assisting the H&S Officer with Monthly/Quarterly House Keeping checks for H&S and Environment. Also monitor paper, water and gas usage use in accordance with Company key Environment Objectives and Promote Environment initiatives.
  • Reception support - This includes daily lunchtime cover as well as covering periods of annual leave or other absence.
  • Distributing incoming post and management of outgoing post.
  • Answering incoming phone calls and routing to the correct extension.
  • Admitting visitors, signing them in and notifying the host.
  • Ensure client meeting rooms are clean and ready for occupation.

The person:

  • Experience in a similar support role
  • Good knowledge of Microsoft Office 365 applications
  • Flexible and able to adapt to changing environments and demands
  • Excellent organisational and communication skills
  • A high standard of written and spoken English
  • Must be proactive and take initiative

Benefits:

  • 25 days holiday
  • Pension
  • Pay day lunch
  • Xmas and social events
  • Perkbox
  • Death in Service (after 6 months)


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Details

  • Job Reference: 797213290-2
  • Date Posted: 25 November 2022
  • Recruiter: Focus Resourcing
    Focus Resourcing
  • Location: Theale, Berkshire
  • Salary: On Application
  • Role: Other, Project Management, Security, Testing
  • Job Type: Permanent