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Office Manager

City, London
£55,000 to £63,000
Job Type
25 Nov 2022

This position if for city based financial, fast moving and progressive. Vibrant and passionate business. Hybrid working and great benefits and bonus

Job Purpose:

Ensure the smooth, efficient running of the city of London office ensuring compliance with relevant regulations and guidance, including H&S. Experience of office moves.

Ability to oversee Receptionists and an Administrator


Office Management

  • Liaise with building management over the effective coordination of office maintenance, arranging external contractors where necessary and sourcing relevant paperwork for submission
  • Manage external suppliers and contracts to ensure the effective provision of outsourced services including cleaning, office plants, stationery, furniture, security systems, kitchen equipment, etc.
  • Manage the office budget monitoring spend and identifying opportunities to reduce cost and/or increase value for money
  • Implement and maintain office administration systems and procedures
  • Ensure the effective management of Reception and 3 Receptionists
  • Supervise and motivate an Office Administrator)
  • Manage ad-hoc office refurbishments or changes coordinating with external contractors and building management as required

Events Management

  • Support events administration and logistics on an ad-hoc basis as required
  • Health & Safety
  • Manage the Company s Health and Safety policy and procedures including Health & Safety training, workstation assessments, Electrical testing, and risk assessments etc.
  • Respond to any impact of covid-19 effect on H&S procedures
  • Organise first aider training and monitor renewal and refresher deadlines
  • Manage fire safety, coordinating wardens, organising testing of equipment, PAT and risk assessments etc.

Business Continuity & Disaster Recovery

  • Communicate expected business disruption to employees, e.g. travel strikes, severe weather etc.
  • First point of contact for any access queries or building issues, e.g. power outages

Skills and Experience Requirements:

  • Experienced in office management including liaising with premises management, suppliers and contractors, ideally for a professional or Financial Services Firm
  • Experience of operating desk and room booking software in a hot-desking working environment an advantage
  • Excellent written and verbal communication skills
  • Strong knowledge of MS Office, including Word, Excel and PowerPoint
  • Excellent planning and organisation skills
  • Experience of researching and booking travel through both an agency and directly
  • Experience of budget management
  • Experience of health and safety management
  • Experience in events coordination / logistics an advantage
  • Experience of managing a small team

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  • Job Reference: 797213284-2
  • Date Posted: 25 November 2022
  • Recruiter: Superb People
    Superb People
  • Location: City, London
  • Salary: £55,000 to £63,000
  • Bonus/Benefits: plus bonus and bens, hybrid
  • Role: Project Management, Security
  • Job Type: Permanent